WDB Executive Committee
December 5, 2007
103 Rich Hall
Minutes

‘The Executive Committee shall review, approve and take action as appropriate with regard to the WIA program; review, approve and take action as appropriate with regards to its finances, recommend designation of One Stop System Operator, foster communication and coordination between committees, revise the by-laws, as required, evaluate committee and CEO performance, oversee public relations for the Board, and other responsibilities as designated by the Board.’

Present: Fran Lanigan, John Mosher, Connie Smith, Don Unger, Dave Vickery and Kathy Fenlon

Also Present: Nancy Bellow, Nick Della Penna, and Dawn Holynski

John Mosher called the meeting to order.

1. Approval of the September 12, 2007 minutes.

A motion was made by Fran Lanigan and seconded by Don Unger to approve the minutes. The motion was carried.

2. Financial Report: Connie Smith reported the actual expense vs. budget for the

July 1, 2007 through October 31, 2007.

A motion was made by Dave Vickery and seconded by Kathy Fenlon to approve the financial reports as presented. The motion was carried.

3. Committee Issues:

Performance/Spending – Fran reviewed the data for the first quarter of the program year that started July 1, 2007. The WIA system now has two kinds of measures: System Improvement Indicators and Common Measures for Adult, Dislocated Worker and Youth.

The System Improvement areas are being measured for the first time. The Reemployment Services scheduling measure shows 90% instead of the required 95%. This is reported collectively for the region; Oswego County rate is actually 99%. We are meeting all goals except the Dislocated Worker average earnings.

Fran also reported that spending for the first quarter beginning July 1, 2007 is on target and ahead of last year in the expenditure category.

4. Director’s Report: Nancy Bellow

Strategic Plan – The website for the Career Ladder Maps continues to be worked on. Northcoast Software has had difficulties with the graphic designer they hired. These problems should be resolved shortly.

WIA Rescission Update – Local WIA funds is expected to be reduced in the coming year by 20-30%. The US Department of Labor is suggesting Workforce Investment Areas consolidate. The Department of Labor is expected to make an announcement the first of the year. Nancy, Nick, Fran and Chris Weaver will be meeting in the coming weeks and come back to the Executive Committee with suggestions or options on how this will affect Workforce Development of Oswego County.

Nancy also mentioned SUNY Oswego submitted a $1.7 million grant application for energy education in partnership with Cayuga Community College. Notification should be received by the end of December 2007 as to whether we will receive the grant.

CNY Works received a grant to support workforce development in Energy and Environmental Sciences. We will be receiving $10,000 from this grant to support the revitalization of SUNY Oswego’s Energy Institute. A total of $16,000 is needed for the 1^st year of the project.

5. Associate Director’s Report: Nick Della Penna

Balanced Scorecard – Nick reviewed the Balance Scorecard on how our local Workforce Development is performing. Nick pointed out the warning and trouble areas, such as, total placements. The placements are there, they haven’t hit the system yet due to a timeline change. In the energy cluster, once Northeast BioFuels gets started those numbers will improve. The hospitality/leisure area is seasonal, therefore will pick up in the spring.

Other areas include growth and learning, and external factors, such as job order fill rate.

Monitoring Issues:

1) On October 17, 2007 a NYSDOL Senior Auditor filed three reports. His first report reviewed our local area policies on subrecipients. They concluded that we do not have any subrecipients, only vendors. They noted that we also have a policy in place that requires vendors to submit Single Audit reports, although not all vendors have complied. DET is working on this.

His second report was a closeout of Program Year ’04-05. He concluded that Oswego has complied with NYSDOL’s closeout reporting requirements and that reported amounts were determined to be accurate, allowable and supported.

His third report was a financial review of the WIA and Trade Act programs. He mad two observations:

a) ITA accruals have been under-reported. DET staff need to document participants attendance on a timely basis.

b) Written accounting procedures need to be updated to highlight improvements that have been made regarding reporting of cash disbursements. Chris Weaver and Bill Martin are addressing these issues.

2) On November 8, 2007 John Wilson, our Workforce Board Monitor filed his report his fiscal monitoring desk review of the WIA program. He concluded that no findings of errors were discovered.

Feedback Report – Nick went over the survey results from the last Full Board meeting held September 19, 2007.

Board Membership –Ellen French received her board orientation. Megan Flynn also received orientation and will fill in for Ellen when she is unable to attend meetings. Joseph Fiumara from the City of Fulton Community Development Agency received orientation and will replace Carol Rutledge on the board.

6. The next meeting is tentatively scheduled for March 12, 2008.