WDB Executive Committee
June 9, 2010
103 Rich Hall
Minutes

‘The Executive Committee shall review, approve and take action as appropriate with regard to the WIA program; review, approve and take action as appropriate with regards to its finances, recommend designation of One Stop System Operator, foster communication and coordination between committees, revise the by-laws, as required, evaluate committee and CEO performance, oversee public relations for the Board, and other responsibilities as designated by the Board.’

Present: Dave Vickery, Michael Treadwell, Kathy Fenlon, Fran Lanigan, Ed Mervine, Dave Vickery and Don Unger.

Also Present: Nancy Bellow, Nick Della Penna, Dawn Holynski

Dave Vickery called the meeting to order.

1. Approval of the March 10, 2010 minutes.

A motion was made by Mike Treadwell and seconded by Don Unger to approve the minutes. The motion was carried.

2. Financial Report: Nick Della Penna reported the income and expense report for July 1, 2009 through May 31, 2010.

A motion was made by Fran Lanigan and seconded by Kathy Fenlon to approve the financial reports as presented. The motion was carried.

Nick Della Penna explained the proposed budget for July 2010 through June 30, 2011.

A motion was made by Ed Mervine and seconded by Mike Treadwell to approve the proposed budget as presented. The motion was carried.

3. Committee Issues:

Performance/Spending – Performance: Fran Lanigan reported that all nine Common Measures are being met for the period of July 1, 2009 through March 31, 2010 and expect that to continue to year end. The three system improvement measures are not currently being met.

• Reduce Number of Exiters Receiving Unemployment Insurance: The third quarter goal was 6%. We are currently at 10.6%. It is unlikely the 6% goal will be achieved. A request was made to negotiate. New York State is not willing to negotiate on this measure. Technical assistance has been requested and we are currently waiting a response.
• Training and Assessment: The goal is 701 with a 95% having an assessment within 5 days. We are currently at 728 with a 71.4% having assessment within five days. It is anticipated that the training number will be met but not the assessment within five days. It was requested to negotiate the assessment piece. New York State has made a decision that will help but not necessarily help make the goal.
• Youth ITA’s: The goal is three by year-end. In house tracking shows five enrollments have been made.

Spending: Fran Lanigan reported on the program funding for period 7/1/09 through 6/30/10 that includes real time data as of 5/24/10 versus quarterly data. All goals have either been met or money obligated except for the administration category. It is expected that all will be met by the end of the program year.

PY’10 Allocation/Training Plan: Fran Lanigan explained that with the exhaustion of Stimulus money and a reduced allocation for PY’10, funding available for training will be far less than in the previous two years. There is also a greater emphasis at the State and Federal level on supporting OJT’s with Adult & Dislocated Worker monies.

Based on the current funding climate, Fran presented our proposed funding levels and estimated customers served for each type of training:

- ITA’s - $120,000- 60 served

- OJT’s- $85,000- 35 served

- Customized- $10,000- 3-4 served

- Center-based- $25,000- 150-200 served

Fran went on to present a proposed policy change that would support the above- mentioned funding levels, including:

The Workforce Board of Oswego County establishes the following limits on training services during when funding is declared to be “limited”:

• Individual Training Accounts (ITA’s): Individual Training Accounts payments will be limited to 50% of the cost of training or $ 2,000 (whichever is lower).

• On-the-Job Training (OJT): On-the-Job Training reimbursement to businesses will be limited to 50% of the cost of training for each participant, up to a maximum of $ 2,600.

• Customized Training: Customized training reimbursement will be limited to 50% of the cost of training up to a maximum of $3,000 per customized training. When determining the cost of customized training, the cost per employee is limited to a maximum of $ 500.

A motion was made by Mike Treadwell and seconded by Don Unger to accept the policy change as presented. The motion was carried.

One-Stop Center Update: Fran Lanigan updated the committee on One-Stop Center activities. 5,740 individuals have been served in the third quarter. 3,375 of these individuals are new registrants. 83% are on unemployment insurance and 728 have been enrolled in training.

SMART technology continues to be used with the One-Stop customers.

Contracts for computer classes have been extend through 6/11/10 using Incentive Grant Funding.

Negotiations for a new contract will extend classes into PY 10 but there will be fewer classes due to reduced funding.

The Wage Subsidy program was implemented. 24 individuals have been placed.

A contract for an OTDA Green Grant was received. Three individuals have been placed.

A response was received from NYAS regarding the request to negotiate the Training/Assessment Performance Measure for people who started training between July 1 and October 31, 2009. NYS is excusing late data entry for those who were newly enrolled in the system during that timeframe.

Contract for the new 13N grant for $23,000 is out for signature. 13N provides internships in green jobs.

A presentation was made at the Fulton Sunrise Rotary meeting on February 19, 2010.

4. Director’s Report – Nancy Bellow reported that a new board member, Chris Nelson, will join the board at the Full Board meeting on June 23, 2010. She also mentioned that she will be retiring and Jeff Grimshaw will be the interim executive director.

Nancy mentioned she would like the board to do a self-assessment. One had not been done in 10 years. She explained that Nick Della Penna and Jeff Grimshaw will create a simple check-off type of assessment to be distributed some time after the June 23 meeting. It is hoped that there will be a 95% return rate.

5. Associate Director – Nick Della Penna gave an overview of the proposed goals for the Balanced Scorecard.

Monitoring Issues: Nick reported that on March 25, 2010 the LWIA program monitor filed a report on his review of the Adult & Dislocated Worker programs conducted in March 2010. He concluded that Eligibility and Data elements validation was being performed in accordance with the applicable regulations.

On April 28, 2010, a NYSDOL senior auditor filed three reports. The first concerned his review of the PY ’06 closeout requirements. All reported amounts were found to be accurate, allowable and supported.

The second report summarized his audit of DET’s compliance with federal procurement regulations for the period of February 2008 through January 2010. All areas were found to be in compliance.

The final report was a review of the property management for the period of February 2008 through January 2010. He determined that our policies and procedures, record keeping, physical inventory schedule and safeguards against loss, damage and theft were all adequate.

Nick updated the committee regarding the Career Ladder Map. He reported that Thad Mantaro will be looking at a marketing plan to increase awareness of schools, parents and youth.

6. The next meeting is scheduled for September 8, 2010.