WDB Executive Committee
December 2, 2009
103 Rich Hall
Minutes

‘The Executive Committee shall review, approve and take action as appropriate with regard to the WIA program; review, approve and take action as appropriate with regards to its finances, recommend designation of One Stop System Operator, foster communication and coordination between committees, revise the by-laws, as required, evaluate committee and CEO performance, oversee public relations for the Board, and other responsibilities as designated by the Board.’

Present: Connie Smith, Dave Vickery, Michael Treadwell, Kathy Fenlon and Don Unger. Also Present: Nick Della Penna, Dawn Holynski, Chris Weaver and Karen Familo

Dave Vickery called the meeting to order.

1. Approval of the September 9, 2009 minutes.

A motion was made by Mike Treadwell and seconded by Don Unger to approve the minutes. The motion was carried.

2. Financial Report: Connie Smith reported the income and expense report for July 1, 2009 through October 2009.

A motion was made by Kathy Fenlon and seconded by Don Unger to approve the financial reports as presented. The motion was carried.

3. Committee Issues:

Performance/Spending – Performance: Chris Weaver explained that she has not received reports from the state for the first quarter. She is optimistic that all measures will be met next quarter.

Spending: Chris reported on the program funding for period 7/1/09 through 09/30/09. All targets have been met. Chris explained the importance of invoking the Priority Service Policy. This policy is for prioritizing provision of intensive and training services to both adults and dislocated workers in the event that funds are determined to be limited in that local area. This is the case for Oswego County.

A motion was made by Connie Smith and seconded by Kathy Fenlon to declare adult funds being limited. The motion was carried.

Stimulus Funding: - The American Recovery and Reinvestment Act (ARRA) provided additional Workforce Investment Act Funding. Chris Weaver reported to the committee that the summer work program was expanded. 473 youth were place in summer jobs. The number of summer conservation crews was expanded from six to ten. Contracts to continue computer classes on the One Stop Center site were extended through 12/31/09 as a result of increased demand. Cayuga Community College added RN Training, Pharmacological Technician, Clinical Medical Assistant, Broadband, Green Academy and GIS Mapping classes that started in September 2009. Oswego County BOCES and the Trade Unions will offer a Construction Trades program.

One-Stop Center Update: Chris Weaver updated the committee on One-Stop Center activities. 3,956 individuals have been served in the first quarter. 1,638 of these individuals are new registrants. 75% are on unemployment insurance and 453 have been enrolled in training.

NYS introduced the SMART 2010 Technology. SMART stands for Skills Matching and Referral Technology. This software reads resumes to match job seekers against job openings in the NY Labor Exchange Job Bank. The job seeker is notified via E-mail of any matches.

Program Year 2009 Performance Measures were released in October 2009. The nine common measures remain the same. NYS reduced and modified the system improvement indicators.

Chris also reported that she received notification that $27,642.08 was earned in Incentive Funding for achievement of the follow measures:

· Increase in Out-of-School Youth Participation

· Training and Skill Development

· Adult Entered Employment Rate

· Dislocated Worker Entered Employment Rate

A plan for use of this funding was submitted to NYS.

Chris received notification that we are in performance improvement status for failure to achieve the following standards:

· The Initial Assessment measure requires that individuals are assessed and data entered within 5 days. Customers are being assessed within the designated timeframes, but the data entry is behind schedule. There is no penalty for failure to achieve this measure.

· Reducing the Number of Participants who Exit While Still Certifying for UI benefits.

A performance improvement plan was submitted to NYS.

Chris reported that she received an executed contract from NYS to operate the Wage Subsidy Program. Three participants have been placed so far. She also received notice that we have been awarded $300,000 in competitive grant funding to operate a “Green Jobs” program, waiting for a signed contract from NYS.

4. Director’s Report – Nick Della Penna submitted proposed changes of the current By-Laws to the committee.

A motion was made by Mike Treadwell and seconded by Don Unger to accept the changes. The motion was carried.

5. Associate Director – Nick Della Penna gave an overview of the proposed goals for the Balanced Scorecard. He is also proposing that the items, Percent of Team With Credentials and In Process of Getting Credentials be replaced with Percent of Team With a Training Plan and Percent Completing a Training Plan respectively in the Growth & Learning category. In the External Factors category, it is suggested that a report of Impact of Training would be helpful information.

Monitoring – Nick Della Penna reported that on November 3, 2009 a NYSDOL senior auditor filed a report on his review of sub recipient activity conducted in October 2009. They concluded, once again, that we have no sub recipients in our area, only vendors. We are working to rectify this situation.

On November 18, 2009, our LWIA fiscal monitor filed a report on his fiscal desk review conducted in August 2009. He concluded that all WIA funds expended in PY ’07,’08 and ’09 (to date) were expended appropriately.

Feedback Report – Nick went over the survey results from the last Full Board meeting held September 16, 2009.

Career Ladder Map – Nick updated the committee and asked for help in obtaining narratives for the different job titles.

6. The next meeting is scheduled for March 10, 2010 (tentative).